Is Online Notary Legal in New York?

Under Senate Bill 1780 C, as of 30th June 2022, settlement agents, title insurance agents, and real estate attorneys have the statutory right to enter into transactions using RON – remote notarisation. The online specialist’s remote services are no different than similar services provided to a client in person. The notary certifies the identity of the parties to the agreement, assists in the conclusion of the contract, confirms the authenticity of signatures, using a video link.

Online notary service in New York is a convenient way to sign documents. It does not matter if the parties to the agreement have the physical ability to come to a U.S. consulate, or if the parties to the agreement are together or in different parts of the world. Licensed electronic notary services have important advantages. Using a RON eliminates the need to travel and spend money and time on paperwork.

Electronic agreements notarised online by a notary can be delivered by electronic mail. The documents will not be lost and the information in them is reliably protected from unauthorized access. Because the notary certifies securities electronically, the client avoids the inconvenience of having to provide a certificate of compliance to register a document issued outside of New York State.

Requirements to Electronic Licensing

Physical certification at a notary public involves the presence of the client, presenting his ID card and putting his signature on the document. The specialist stamps the registration number, expiry date and signs the document. A notary who works traditionally, in a physical office, is not authorized to provide electronic attestation services. The law requires a separate license, for which the specialist needs to submit documents.

For this purpose, a New York Business Express account is created. The notary answers a few questions, uploads the signed oath and pays a fee of $60. He is then issued a license. As with traditional services, the online notary registration number must be renewed every four years. The specialist can provide not only electronic services but also physical ones.

Programs with an additional security protocol are used to communicate with the client. Therefore, traditional Zoom or Microsoft Teams platforms, which New York lawyers used extensively during the pandemic, are not suitable for remote notarisation. By law, the software must verify the identity of the client and analyze credentials. Compliant platforms are designed for this purpose, the provider of which can assure the online notary that the software is working properly. Online notary NYC is responsible for choosing the platform. E-certification is valid in New York State and many other regions.

How to Submit Documents for Electronic Notarisation

Despite the complexity of the rules, the procedure for authenticating a document is quite simple:

1. A notary with a license for online services sends a link to the principal via a provider. The person logs on to the provider’s platform, where the online notary connects the audio and video link. 
2. The specialist requests proof of identity through the link. The client uploads a copy of the driver’s license or other documents to confirm identity. 
3. The vendor electronically verifies the identification and the notary compares the image to the clients on the computer screen.
4. A .pdf copy is used to sign the document. It is provided to the client who agrees to the electronic signature. 
5. The notary witnesses the signature of the principal and puts his own signature along with a stamp.

While the client may be located anywhere when electronically certifying a document, the notary must be physically present in New York. When the principal is outside the United States, the notary must ensure that the record or subject matter of the notarial act relates to a matter before a public official of an authority under the jurisdiction of the United States.

Once the document is executed and notarised online, it can be printed and sent by physical, email, fax. A certificate of authenticity must be attached to the electronically signed security. The notary signs the certificate with his position, official seal, registration number, expiry date of authority.

PandaNotary Assistance in Electronic Document Authorisation

The platform simplifies online notary services by eliminating the disadvantages of the traditional signature method. Documents are protected by technologies that provide a higher level of security for confidential data. The client can be sure that there is no threat of fraud. The cost of attestation is cheaper than that of an online notary and a specialist who has to come to the office.

The advantage of PandaDoc Notary is the convenience and ease of use of RON. The customer can create, sign, edit, notarise financial and legal documents such as affidavits, powers of attorney, agreements. Since the person signing the document during online notarisation can be present via video conference, the other party to the agreement is also anywhere in the world. People could even imagine this possibility in the past, but nowadays it has become our reality.

This allows for mobility and flexibility, to go about their business and handle financial or legal matters. The client does not have to be in New York to use the software of PandaDoc for notary services. A stationary device like a personal computer or portable technology like a tablet, smartphone is sufficient to use the platform. It is extremely convenient.

Using the PandaDoc Notary platform saves time. It is enough to schedule an online meeting with a notary and work productively without wasting time and money on traveling. It is the optimal choice for businessmen, business executives, and managers. The process is very simple. Thus, do not hesitate and choose this superb service that helps you not only to save money, but also allows you to perform all operations with documents very quickly.