I recently had a client request to supply some Visitor / Guest Management software for a office reception that saw between 5 and 30 visitors a day. They felt that their sign in log book made the company look old and out of touch.
Free Visitor Management Software Badge with Logo & Photo
After an hour of research I could only find $1000+ software that did what we wanted or $400 that I didn’t even print logos, never mind photo’s.I spent a few hours and built the software using Microsoft Access.
Click here to DOWNLOAD my COMPLETELY Free Visitor Management Software.
It has the following features:
- VERY easy to modify to substitute your logo’s for your badges and input screen
- is incredibly easy to use
- lets you use photos
- provides one button to export all of the data to Excel, PDF, and many other formats
- provides one button to DUPLICATE an existing entry so if you have to check in 10 people, it will be fast
- provides and easily modifiable notice for emergencies – legally required in some jurisductions
- provides an easily modifiable notice for wireless settings
To use this software fully you need to have three things:
- Microsoft Access 2007, 2010 or newer. If you don’t you have Access, you download a FREE runtime version direct from Microsoft HERE (select the 32bit Version).
- If you want to insert pictures into the software, you need a cheap web cam. Any will do, when you get your webcam set it up to take low quality still pictures
- A small label printer capable of 2″ x 4″ printing. I used a Seiko Epson 440 and a cheap knock off version of the SLP-SRL 2″x4″ shipping label. Note that to get the quality set to what I wanted I set the ADVANCED SETTINGS on the Label printer to DITHERING 6×6 and FINE print. I also had to set the printer to print PORTRAIT.
To modify the software:
- just make sure Access 2007 (or newer) is installed on your PC
- HOLD DOWN THE SHIFT KEY and double click the database file (Visitor-Management.mdb). Holding down the SHIFT will put the database into EDIT mode
- press F11 key on your keyboard which will open up the database menu on the left
- Right click on the rptBadge form and select DESIGN VIEW make your changes.
To setup your label printer defaults (i.e. page \ label size) in this or any other Microsoft Access report just:
- open the RPTBADGE in DESIGN MODE,
- click PAGE SETUP, PAGE tab, PROPERTIES, ADVANCED,
- set the page size (and other settings if desired)
To eliminate the SECURITY WARNING, SOME ACTIVE CONTENT HAS BEEN DISABLED… just:
- click the Office Button (or FILE in Access 2010) and click OPTIONS
- Click TRUST CENTER, then the TRUST CENTER SETTINGS button
- Click TRUSTED LOCATIONS, then the ADD NEW LOCATION button
- fill in the path to the database.
Note that I have tested this software running from a Server and had no problems.
This software is FREE for you to use, modify or incorporate into your own software as long as you leave this READ ME file in the package and you leave the www.URTech.ca links on the forms and reports.
As with all things on my sites, this is a USE AT YOUR OWN RISK piece of code, but thus far I have not found or heard of any issues with it.
Click here to DOWNLOAD my COMPLETELY Free Visitor Management Software. – UPDATED – May 9 2012
Below are some screen shots of the software:
View Comments
Ian,
I am not sure if you are still monitoring this site, but would it be possible to create bathroom pass for high school students using this template? I am a teacher and keeping track of the comings and goings of the students is a nightmare. I have a list of names and pictures and would like a way generate a timestamped pass when students go to and from the bathroom, nurse, etc. I have tried to to create it myself but it is beyond me.
Thanks
Hi Robert;
I am buried right now, but yes this is very possible. I will send you a private message.
Can we add a button to take picture directly from these software
and how will it be possible do we have to right a code it it to add can you please help
You can try TouchPoint Lite
www visitor-managementsoftware com
Yes, that would likely work but it is not free and it is definitely more complex.
I would love to do that but it is beyond the scope of the software. To code a button, you would need to know what software is taking the picture and it would have to be programmable... which most are not. Alternately a developer could create their own code to take pictures but that would be a huge amount of work and would make the software complex. Right now the software is very simple and very reliable.
Has anyone managed to edit? I've tried everything in these comments.
Hi
Looks really useful. I have not gone into much detail yet, but can I link a webcam to take pictures directly?
Thanks - Jonathan
I can get the date but don't know how to set up or enter the clock. and How can I set up an Icon on the desktop?
thks
Hi Sal;
I have not worked on this in a few months but I recall it being very customizable in the Access GUI.
Let me know if you still haven't worked it out and I will do my best to assist further.
Luving this VMS program. Hosw do I take a picture??
I used the hardware described in the post.
good job bro, others design for money, but for you taking your time to do this, you will have a reward. once again good job bro.
akajiaku
lagos Nigeria
Thank you! I hope it works well for you.
Hi Ian
Great piece of work, but how do I find the Emergency Agreement to edit to my requirements.
I think I must be missing something, somewhere.
Thanks
Hi Ian
I have followed all your instructions and I'm still not able to open it in edit mode...do you suggest anything else that I can try?
Also, do you realise that the word Visitors is misspelt? ...the second "i" is missing.
Thanks
Kassi
HI Kassi;
I "wrote" the app very quickly and I did not notice the mistake. Good eye!
As for edit mode, I am not sure what else to suggest. Did you see my comments to others:
1: Extract the files
2: RIGHT CLICK on Visitor-Management.mdb
3: Press and hold the SHIFT key
4: Select OPEN from the context menu that popped up.
I hope this helps.
Good AAP-well done. I have one problem. When I print a badge I get 4 pages with the last 3 pages blank. Printer is Brother
Ql-570 Label Printer. Any suggestions ?
Thanks.
I only tested with the Epson-Seiko printer but if I had to guess I would say the problem has to do with the margins. Soooo, try going to EDIT mode:
1: open FRMVISITORSENTRY in DESIGN VIEW,
2: click the PAGE SETUP tab (green context tabs at the top, in my Access 2010)
3: click PRINT SETUP and make sure it all looks as you expect.
In particular check the PAGE tab and make sure your label printer page size is in use.
I hope this helps.